Administrative Assistant in Financial / Digital and Security Division / EURUSUR

For our client, the European Border and Coast Guard Agency, we are looking for candidates for the following position:


Administrative Assistant in Financial / Digital and Security Division / EURUSUR
Location: Warszawa, Śródmieście
Reference Number: AA/FRO/EURUSUR/01/2023
Key responsibilities of the position:
  • Ensure administrative support in administrative procedures;
  • Co-ordinate the document flow and assist in document management;
  • Draft notes, letters, reports and follow up;
  • Carry out data entry and support an administration of electronic databases;
  • Assist with daily correspondence;
  • Assist with preparation and follow up of financial documents;
  • Provide assistance in preparation, implementation and monitoring of Frontex SO tasks;
  • Perform basic administrative tasks as copying, scanning, etc.;
  • Assist in the organisation of online and physical meetings and drafting minutes as necessary;
  • Manage and keep updated the list of SAB members and liaise with the designated members for collecting required documents;
  • Manage and keep updated the SAB meetings decision’s list and action plan’s registry;
  • Coordinate and consolidate presentations and schedule for SAB meetings;
  • Assist in arranging missions, flights’ bookings and agenda management;
  • Education: successfully completed secondary education related to the business needs.
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs.
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook).
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

  • high level of responsibility and ability to work independently;
  • high level of service orientation;
  • ability to work under pressure and experience in organizing work and prioritizing
  • accordingly;
  • ability to communicate efficiently at all levels internally and externally and in appropriate
  • manner;
  • strong sense of accuracy and attention to detail;
  • high level of discretion and ability to handle confidential matters;
  • proven organizational skills;
  • ability to adapt to a dynamic working environment;
  • ability to learn new skills and software;
  • ability to work in a team.
We offer:
  • contract of employment through the Employment Agency
  • monthly remuneration: 8.000 - 9.000 PLN gross
  • medical care, sports card
  • opportunity for development and promotion
  • work with professionals

Please be advised that only resumes in English will be considered.

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