Administrative Assistant in Deployment Management Division/ Coordination

Administrative Assistant in Deployment Management Division/ Coordination
Location: Warszawa, Śródmieście
Reference Number: AA/DMD/CO/FRO/2023

Key responsibilities of the position:

  • to provide administrative support in general administrative procedures;
  • to support the document flows and archiving;
  • to support in drafting notes, letters, reports and follow ups on documents;
  • to assist in the organisation of online and physical meetings and drafting agendas and minutes, as necessary;
  • to monitor functional mailboxes and communicate with internal and external parties;
  • to perform basic administrative tasks as copying, scanning, etc.
  • to provide assistance in preparation and monitoring of financial reports;
  • to assist in the preparation of statistical data (tables, graphs and charts);
  • to carry out data entry and support in administration and monitoring of electronic databases and Intranet;
  • to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
  • to support in the preparation of grant agreements and reimbursement of claims in line with the financial rules in place;



  • Education: successfully completed secondary education related to the business needs
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

  • high level of responsibility and ability to work independently
  • high level of service orientation
  • ability to work under pressure and experience in organizing work and prioritizing accordingly
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner
  • strong sense of accuracy and attention to detail
  • high level of discretion and ability to handle confidential matters
  • proven organizational skills
  • ability to adapt to a dynamic working environment
  • ability to learn new skills and software
  • ability to work in a team

We offer:

  • contract of employment through the Employment Agency
  • daily remuneration: 59,92€ net
  • medical care, sports card
  • opportunity for development and promotion
  • work with professionals

Please be advised that only resumes in English will be considered.


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