Administrative Assistant in Deployment Management Division/ Coordination

Location: Warszawa, Śródmieście

Reference Number: AA/DMD/CO/FRO/2023

Key responsibilities of the position:

to provide administrative support in general administrative procedures;
to support the document flows and archiving;
to support in drafting notes, letters, reports and follow ups on documents;
to assist in the organisation of online and physical meetings and drafting agendas and minutes, as necessary;
to monitor functional mailboxes and communicate with internal and external parties;
to perform basic administrative tasks as copying, scanning, etc.
to provide assistance in preparation and monitoring of financial reports;
to assist in the preparation of statistical data (tables, graphs and charts);
to carry out data entry and support in administration and monitoring of electronic databases and Intranet;
to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
to support in the preparation of grant agreements and reimbursement of claims in line with the financial rules in place;

Requirements:

Education: successfully completed secondary education related to the business needs
Work experience: at least 1 year of professional experience in the specific area depending on the business needs
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

high level of responsibility and ability to work independently
high level of service orientation
ability to work under pressure and experience in organizing work and prioritizing accordingly
ability to communicate efficiently at all levels internally and externally and in appropriate manner
strong sense of accuracy and attention to detail
high level of discretion and ability to handle confidential matters
proven organizational skills
ability to adapt to a dynamic working environment
ability to learn new skills and software
ability to work in a team

We offer:

Please be advised that only resumes in English will be considered.

Najnowsze oferty pracy: