Praca Mazowieckie

For our Client, we are looking for:

Administrative Assistant in EIBM Intelligence Division / Analysis Unit/Regional Analysis Sector/South-East Team

Location: Warszawa, Śródmieście

Reference Number: AA/2026_05

The description of duties is a presented below:

to provide administrative support in general administrative procedures for the team leader and team staff;
to support the document flows and archiving;
to support in drafting notes, letters, reports and follow ups on documents;
to carry out data entry and support an administration and monitoring of electronic databases;
to support in preparation and evaluation of internal trainings;
to assist in the organisations of online and physical meetings and drafting minutes as necessary;
to assist the analysts with regular and ad hoc OSINT data collection;
to assist the analysts in the preparation of statistical data (tables, graphs and charts);
to support in drafting reports in various areas related to Frontex activities;
to monitor functional mailboxes and communicate with internal and external parties;

Candidates applying should satisfy the following criteria:

Education: successfully completed secondary education related to the business needs;
Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Please be advised that only resumes in English will be considered.

Applications are being accepted until August 14, 2026

Administrative Assistant in EIBM Intelligence Division / Analysis Unit/Regional Analysis Sector/South-East Team