Administrative Assistant in Human Resources and Corporate Services Division Human Resources Unit/Personnel Administration Sector/Expatriate Services Team

• Provide support in general administrative procedures, including visits to public administration offices.
• Verifying, accepting and processing staff’s applications.
• Supporting the review of tax refund claims, invoices and requests for payments.
• Supporting documents’ flow and archiving.
• Carrying data entry, supporting administration and monitoring of electronic databases.
• Monitoring functional mailboxes and communicating with internal and external parties.
• Support for drafting notes, letters, articles, announcements, and reports.
• Assisting in the organisation of online and physical meetings and drafting minutes.
• Performing basic administrative tasks as copying, scanning, etc.

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 82,95€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Please be advised that only resumes in English will be considered.

Applications are being accepted until August 14, 2026