Praca Mazowieckie

For our Client, we are looking for:

Administrative Assistant in Human Resources and Corporate Services Division/Human Resources Unit/Talent Acquisition & Planning Sector

Location: Warszawa, Śródmieście

Reference Number: AA/rep/2025

The description of duties is a presented below:

Organisational and administrative support in selection processes (verification of eligibility, scheduling of meetings, preparation of various types of documents minutes, reports);
Support in pre-boarding procedures (preparation of Document Management System requests for access cards and IT equipment, scheduling medical check-ups, communicating with candidates);
to monitor functional mailboxes and communicate with internal and external parties;
to assist in the preparation of statistical data (tables, graphs and charts);
to provide administrative support in general administrative procedures;
to support the document flows and archiving;
to carry out data entry and support an administration and monitoring of electronic databases;
to assist in the organisations of online and physical meetings and drafting minutes as necessary;
to perform basic administrative tasks as copying, scanning, etc.

Requirements:

Education: successfully completed secondary education related to the business needs;
Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Application deadline: until 16.09.2025

Please be advised that only resumes in English will be considered.

Administrative Assistant in Human Resources and Corporate Services Division/Human Resources Unit/Talent Acquisition & Planning Sector