Praca Mazowieckie

For our Client, we are looking for:

Administrative Assistant in Operational Support Division / Operational Preparedness and Deployment Unit / Deployment Sector

Location: Warszawa, Śródmieście

Reference Number: AA/2026

The description of duties is a presented below:

to provide administrative support in general administrative procedures;
to support the document flows and archiving;
to support in drafting notes, letters, reports and follow ups on documents;
to carry out data entry and support an administration and monitoring of electronic databases; especially Mission Travel related administration;
to assist in handling correspondence, arranging missions, validating mission claims in line with the financial rules
to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
to assist in the preparation of statistical data (tables, graphs and charts);
to track and file mission expense reports;
to monitor functional mailboxes and communicate with internal and external parties;
to support in drafting reports in various areas related to activities.

Requirements:

Education: successfully completed secondary education related to the business needs;
Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Please be advised that only resumes in English will be considered.

Administrative Assistant in Operational Support Division / Operational Preparedness and Deployment Unit / Deployment Sector