Administrative Assistant in Security and Information Management Division/Project Management Office

For our Client, we are looking for:

Administrative Assistant in Security and Information Management Division/Project Management Office
Location: Warszawa, Śródmieście
Reference Number: AA/rep/2025

The description of duties is a presented below:

  • Providing administrative support in general administrative procedures
  • Agenda and calendar management
  • Supporting in the daily organisation of work and tasking
  • Supporting the organisation of online and physical meetings (including drafting minutes, preparing materials and presentations)
  • Assisting in preparation and follow up of correspondence such as drafting notes and letters.
  • Supporting the finalisation of the team’s contributions
  • Preparing and updating statistical data (tables, graphs, and charts)
  • Supporting various projects
  • Organisation the workflow and archiving of documentation.
  • Drafting notes, letters, reports, e-mails and follow ups on documents.
  • Carrying out data entry and support the administration and monitoring of electronic databases.
  • Supporting in the review and preparation of documentation attached to claims, invoices, and requests for payments.
  • Monitoring functional mailboxes and communicate with internal and external parties.
  • Performing basic administrative tasks as copying, scanning, etc.
  • Creation of projects and office intranet sites and repositories. 
  • Assists and contributes to PROM horizontal activities, up to the individual’s level of competency.
Requirements:
  • Education: successfully completed secondary education related to the business needs;
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
Personal skills:
  • high level of responsibility and ability to work independently;
  • high level of service orientation;
  • ability to work under pressure and experience in organizing work and prioritizing accordingly;
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner;
  • strong sense of accuracy and attention to detail;
  • high level of discretion and ability to handle confidential matters;
  • proven organizational skills;
  • ability to adapt to a dynamic working environment;
  • ability to learn new skills and software;
  • ability to work in a team.
We offer:
  • contract of employment through the Employment Agency;
  • daily remuneration: 71,82€ net;
  • medical care, sport card;
  • opportunity for development and promotion;
  • hybrid working option;
  • convenient location of the office - the centre of Warsaw;

Application deadline: until 22.09.2025

Please be advised that only resumes in English will be considered.

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