Praca Mazowieckie

For our Client, we are looking for:

Project Assistant in Capability Transformation Division / Transition and Availability Unit

Location: Warszawa, Śródmieście

Reference Number: PA/130/2026

Duties and tasks linked to the post:

to support project team in management of projects;
to co-ordinate and monitor the workflow of documents;
to draft notes, letters, reports and follow up on them;
to prepare and follow-up on financial commitments and documents;
to monitor the workflow of invoices, payment records and bank statements;
to prepare the procurement requests, drafts of reimbursement claims in line with the financial rules in place;
to prepare and or/review the documentation attached to claims, invoices and requests for payments;
to prepare and monitor contracts;
to prepare statistical data (tables, graphs and charts) and reports;
to track and report team hours and file expense reports;
to perform administrative tasks as required

Requirements:

Education: successfully completed secondary education related to the business needs;
Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Application deadline: until 06.03.2026

Please be advised that only resumes in English will be considered.

Project Assistant in Capability Transformation Division / Transition and Availability Unit